Event plan proposal as PDf
Hidden-Tech
Event Plan Proposal
Date: ____________________________
1. Event lead contact, email:
2. Event team, roles, email: (Who will put on the event? Whom do you need to help?)
3. Topic and purpose: (What will people expect to learn, do, or experience?)
4. Audience: [Who are the target audiences?]
5. Format: (What format do you plan to use? Expert panel, speaker(s), showcase, etc.)
6. Length: (How long will your event last?)
7. Suggested price and terms:
8. Preferred date(s): [Is there a tie-in to another event, holiday, or date? Tax time,
anniversary, open house, etc.]
9. Attendance: [How many people do you expect to attend or can you accommodate?]
Minimum: Maximum:
10. Suggested venue: [Do you have a place in mind to hold the event?]
11. Partner Group(s): [Is there another group that you can partner with for the event?]
12. Staging: [What do you need in the room and how many? Tables, tablecloths,
chairs, podium, whiteboard, etc.]
13. Equipment: [What are your needs? Projector, electrical outlets, Internet, mic, etc.]
14. Food and beverage needs: [Do you plan to serve food/beverages? If so, will they be
catered, provide by you, included in admission price, paid for out of profits. What
is the estimated cost?]
15. Promotion: (How will you reach your target audience? Are there special ways or
places you plan to promote this event in addition to the Hidden-Tech
announcement list?)
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